Up Your Productivity With These 7 Gmail Hacks

Up Your Productivity With These 7 Gmail Hacks

Today, we’re talking about Gmail hacks. No, we’re not going to teach you how to figure out someone’s email password! You’ll be learning about some awesome and lesser-known tips and tricks to increase your productivity during the workweek. So, boot up your Gmail and read on!

Gmail Hacks | Do More With Your Email


1. Undo Sent Emails

Did you accidentally click send without proofreading your email first? Or, did you send a sternly-worded email in the heat of the moment? Don’t fret, you can totally undo that! This is one of those Gmail hacks which will definitely help you out someday. You just have to turn on the (weirdly hidden) “Undo Send” option. Here’s how you do it:

  • Open your Gmail account.
  • Click “Settings” in the top right corner.

Undo Sent Emails | Up Your Productivity With These 7 Gmail Hacks

  • Look for the “Undo Send” option.
  • Tick the “Enable Undo Send” box.

Undo Sent Emails | Up Your Productivity With These 7 Gmail Hacks

  • Input the amount of time you want to be able to undo your sent emails at the “Send Cancellation Period” area.
  • Hit Save Changes.

2. Gmail Offline Mode

Traveling for work often puts you in situations where you just can’t get a connection. Thankfully, you can access your emails and respond to messages even offline with this awesome Gmail hack. Gmail will automatically send any outbound message once the internet connection is back and stable. To enable Gmail’s offline mode, here’s what you have to do:

  • Make sure you are connected to the internet.
  • Go to “Settings” on the top right corner.

Gmail Offline Mode | Up Your Productivity With These 7 Gmail Hacks

  • Click the “Offline” tab.

Gmail Offline Mode | Up Your Productivity With These 7 Gmail Hacks

  • Click “Install Gmail Offline.”

Gmail Offline Mode | Up Your Productivity With These 7 Gmail Hacks

  • Wait for a few minutes while Gmail syncs all your emails.

3. Email Scheduling

This is one of those Gmail hacks night owls will find useful. Sometimes, a great idea pops into your head and you just have to tell someone but it’s 2 am and you feel a bit anxious sending an email this late!

Thankfully, you can just schedule your email at a certain time (perhaps in the morning) so you won’t forget to send your great idea. Just download the Boomerang for Gmail Chrome extension to unlock this option.

4. Get Rid of Annoying Newsletters

It’s okay, we’ve all done this: registered for a website to get free stuff, such as a coupon or “free iPhone X,” then, you realized that you just subscribed to a really annoying weekly newsletter. Soon, you find yourself having to sort through thousands of unrelated emails just to organize your inbox better. Here is one of the lesser-known Gmail hacks: you can unsubscribe from these newsletters! Simply click the little drop-down arrow near the “to me” part of the email and click “unsubscribe from this sender.” It’s that easy!

5. Filter Your Emails

We use our email addresses for pretty much every site we register to and it’s inevitable that we will get blasted with so many emails. Thankfully, you can filter specific emails out, so you will receive only the content you want to see. Here’s how to do it:

Filter Your Emails | Up Your Productivity With These 7 Gmail Hacks

  • Click on the small arrow on the right side of the search bar.
  • Fill out the details indicated: senders, recipients, subjects, particular words, file size, etc.
  • Click “Create filter with this search.”
  • Select either to archive, mark as read, or delete the emails in this filter.

6. Mute Emails

Got an annoying co-worker who keeps emailing you irrelevant things? Put them on mute! This is by far one of the easiest Gmail tips and tricks we will be teaching you today. Just tick the box next to the email of the person you want to mute then click “More” on the upper part of the screen. Select mute and you’re done!

7. Keep an Eye on Your Account

Today, it’s easier than you think to get your Gmail hacked… literally. While changing passwords often is generally a good idea, not a lot of us have the patience to do so. Check if anyone besides you have logged in to your Gmail by checking your account activity.

Scroll down to the bottom and you’ll see in small text: “Last account activity: (x) minutes ago.” If you know it wasn’t you who logged in during that time, change your password immediately. For additional details, click the “Details” link where you can find the IP and device used to access your account. If anything seems off, take necessary steps to secure your account!

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Here is a video from Productivity Hacks for 12 super cool Gmail tips and tricks:

Gmail can be overwhelming for some but these helpful Gmail hacks will help boost your productivity tenfold. There’s so much more to this than just an email client and there’s a lot you can improve upon with a bit of fiddling. Hopefully, this little guide will help you at least sort your email out and give you a better, hassle-free email experience.

Do you have additional Gmail hacks to share? Share them with us in the comments section below.

Up Next: Google Suite Cheat Sheet

Up Your Productivity With These 7 Gmail Hacks

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